Your Workspace

Brain

The Brain is your company's knowledge in one place: the documents, web pages and notes you add, the content your connected apps sync, your company profile, and the notes Jarvis keeps as it works. When Jarvis answers, it searches the Brain and shows where each fact came from, so its work is about your product, your customers and your voice, not generic AI guesswork.

The more you feed the Brain, the better Jarvis works.

What's in the Brain

Open Brain in the app. It has three sections:

  • Knowledge source. An overview of what feeds the Brain and which AI tools read it, then Sources (each connected app, website and folder) and Knowledge (every saved item, newest first).
  • Company. Your company profile: what you do, products and pricing, who you sell to, your market and your voice, each with where it came from. Choose Read the Brain again to refresh it. It also holds a People directory of your team and the people you work with.
  • Memory. Notes Jarvis keeps across conversations, for the whole workspace or only you, with their version history. You can edit or delete any of them.

At the top, three buttons: Add integration, Import from AI (memories you exported from Claude, ChatGPT or Gemini) and Add knowledge.

What can I add?

Choose Add knowledge:

  • Memory, a short note you write yourself: brand voice, pricing rules, key facts.
  • Webpage, just one page or the whole site, with an option to keep it up to date.
  • Document, PDF, Word (DOC, DOCX), TXT or Markdown, up to 50 MB each.
  • Image, JPG, PNG, GIF or WebP, up to 5 MB each. Agently describes it so its content is searchable.

Each item can be shared with the workspace or kept to Just me, which hides it from other members, admins included.

Uploading files

  • As many as you like at once. Drop in or choose any number of documents or images. They upload one after another, and a card in the corner counts them. When it finishes, it names any file that wasn't added and why, such as a file over the size limit or Brain storage full.
  • Each upload is a new item. Uploading a file that's already in the Brain adds a second copy. To replace a file, delete the old item under Knowledge, then upload the new version.
  • No folders for uploads. Uploaded files are listed under Knowledge, newest first, and each item's title is its file name. To keep files grouped and current, sync a folder from your Mac instead (below): changed files replace their old version.

How knowledge gets in

  1. You add it, with Add knowledge or Import from AI.
  2. Your apps sync it. Notion, Confluence, Dropbox and Coda sync the documents you pick in the background. Google Drive imports the files you pick. Other tools, such as Slack, HubSpot or Outlook, are read live when Jarvis needs them rather than copied in. See Integrations.
  3. Websites stay current. Onboarding adds your own site, and you can add more under Sources. How many sites and how often they refresh depends on your plan.
  4. Folders on your Mac. In the Mac app, choose folders to sync into your personal Brain: PDF, Word, Apple Pages, text, Markdown and image files. A file you change is updated, and Jarvis stops using a file you delete.
  5. Jarvis saves it. Jarvis can save findings, notes and pages as it works. Once it has read something someone else wrote, such as an email or a web page, it asks before saving a memory.

Every item is processed in the background, then split into passages so search stays precise. Your plan sets your Brain storage: 50 MB on Free and 10 GB on Pro.

How Jarvis uses the Brain

You don't have to tell Jarvis to check the Brain; it searches when a question needs it. Search combines keyword and meaning-based matching across saved passages and shared notes, and favours your own website. Answers show From your brain with the sources behind them.

Work that your teammates can see, such as shared pages, Work cards and routines, uses only shared knowledge. Your Just me items and private notes stay in your own chats.

Other AI tools can use the Brain too: choose Connect an agent on the Brain overview, or see the MCP Server.

What to add first

  1. Company overview, what you do, who you serve, your value proposition
  2. Product or service information, features, pricing, how it works
  3. Brand guidelines, voice, tone, key messaging, things to avoid
  4. Customer FAQs, common questions and the answers you want given
  5. Team info, who does what

Tips

  1. Quality over quantity. Ten focused items beat a hundred vague ones.
  2. Be specific. "We never discount below 15%, and only with two years prepaid" beats "we rarely discount."
  3. Include the why. "We don't discount because our pricing is already competitive" helps Jarvis handle objections.
  4. Keep it current. New pricing? Update the Brain, or delete the old item.
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